E-mail signatures are always created directly in the application you use to send your e-mails. For a Hostpoint e-mail address, this is either the Cloud Office web application or an e-mail program of your choice in which you have configured your e-mail address (e.g. Outlook, Apple Mail, Thunderbird).
In Cloud Office
In Cloud Office, you can create two types of signatures:
- simple text signatures
- designed HTML signatures based on a template
To manage your signatures, please follow these steps:
- Log into Cloud Office using your e-mail address and password.
- Click on the gear icon at the top right and select “All settings … ”.
- Click on “Mail” in the menu on the left and open the “Signatures” section.
→ Here you can see all the signatures that have been set up for your e-mail account. You can edit them or create a new one.
Creating a text signature
- Click on “Add new signature”.
- Give the signature a name.
- Enter the content of your signature.
- Specify whether the signature should be inserted below or above the selected text.
- Click “Save”.
→ You have created the signature.
Creating an HTML signature
- Click on “New from template.”
- Select one of the available templates and click “Next”.
Note: You will see a preview of your signature in the right-hand pane of the window. - Enter the text for the signature and click “Next”.
- Add links to your website and social media accounts and click “Next”.
- Upload a picture of yourself or your company logo and click “Next”.
- Select the color, font, and font size.
- Click “Save”.
→ You have created the signature.
Using the signature
- Click on “Set default signatures” to specify whether the signature should be included in your e-mails by default for new messages and for replies/forwards.
- Save the setting.
→ Depending on your selected settings, the signature will be automatically added to your e-mails.
You can also insert signatures manually. For this, click on the menu and select the desired signature when composing an e-mail.
In an external e-mail program
If you send your e-mails using an external e-mail program such as Outlook, Apple Mail or Thunderbird, you will need to create the signature directly in that program. Please follow the relevant provider’s instructions for this.
- Outlook: https://support.microsoft.com/en-us/office/create-an-email-signature-in-outlook-3a139d75-256e-4f0f-8351-e0cc02810b9c
- Apple Mail: https://support.apple.com/guide/mail/create-and-use-email-signatures-mail11943/mac
- Thunderbird: https://support.mozilla.org/en-US/kb/signatures
For support requests please use this form instead.
